Running a business is not a walk to the park. If you’re just starting up, your cash flow can make or break your business. Keeping records of your billing and accounting is especially important to manage your finances better. The good news is that you can now find invoicing apps for small business. 

But let’s be honest… invoicing isn’t the happiest part of a business. Some people will agree that invoicing is boring and mundane. Nevertheless, it’s a part of your business that you can’t easily skip. Invoices are crucial to getting paid and keep the cash flow running smoothly. 

While invoicing may not be fun, you can use invoicing apps to make invoices faster and more efficient. Invoicing apps for small business automatically calculates the total amount receivable and makes invoicing super quick and straightforward. With the help of invoicing apps, you can generate and send invoices on the spot!

In this guide, we will walk you through our top 10 favorite invoicing apps for small business.

10 Invoicing Apps for Small Business

Spark Invoice Maker

Spark Invoice Maker offers simple and straightforward invoicing for small businesses. It packs a stockpile of tools to create professional and clear invoices. You can customize your invoice with your branding, which also helps your client quickly identify your invoices. 

The free plan lets you create three free invoices. You can upgrade in-app (start at $8.99 a month) to generate an unlimited number of invoices. Spark is capable of making not just invoices but estimates as well. 

Add important notes, insert images, edit invoice numbers, and monitor your invoices with Spark. You will love the app’s beginner-friendly interface, which allows you to produce invoices without any training.


If you’re looking for invoicing apps for small business, you must consider Invoicely. Like Spark Invoice, this app offers simple billing processes. With this app, you don’t have to spend many hours generating invoices, which means you get more time to focus on more critical matters in your business. 

When you get the free plan, you will enjoy unlimited invoices. Take note, however, that you can only process online payments via PayPal. By upgrading your plan, you can process payments through various payment gateways, customize your invoice to match your brand, and produce estimates. 

The downside is that you will be responsible for the transaction fees that may occur from your chosen payment gateway.


If you manage a small team, Hubstaff is the best invoicing app to go with. It’s an all-in-one time tracking app that automatically generates invoices based on set billable rates for each staff member. You can pick the date ranges and projects or send/accept payments via PayPal. 

When it comes to your invoices, you can export them or send them to your clients via email without exiting the app. You can also see whether the invoices have been paid or not. Plus, you may also send reminders to clients, reducing the chances of late payments. 

Unlock all Hubstaff’s features by subscribing to their premium plan that starts at $8.33 per month. You can try the app for free for 14 days.

Zoho Invoice

If you’re into invoicing apps for small business that are cost-effective, then try Zoho Invoice. This app allows you to create professional invoices without spending much. The Forever Free Plan lets you invoice up to five clients. If you want to upgrade, you may subscribe to the premium plan for only $9 a month, which will enable you to invoice up to 50 clients.

Regardless if you choose the free or paid plan, you can produce unlimited invoices, estimates, time tracking, and expense tracking with this app. Furthermore, Zoho can automate up to ten workflows so that you can focus more on your business’ growth. You can do this no matter which plan you pick.

You will also find a wide collection of customizable templates. Plus, you may enable the automatic payment reminders to encourage your clients to pay on time. If you prefer printed invoices, Zoho can print your invoices, seal them in envelopes, and send them directly to your client’s front door.


It would be a mistake not to include Invoice2go in our list of invoicing apps for small business. You can use Invoice2go on web and mobile devices, allowing you to create invoices no matter what device you use immediately. It also lets you accept payments via credit card, PayPal, or other payment gateways. 

One thing you need to know about Invoice2go is that it doesn’t have a free plan. However, you will get a 50% discount on all paid plans for the first 12 months. The cheapest plan starts at $2.99 per month. 

While there is no one invoicing app that’s perfect for every sort of business, Invoice2go’s features can help your business in every way it can. It reminds your clients about their unsettled invoices, sends you monthly reports to keep track of the money coming in, and calculates your business’ performance through easy-to-read graphs and charts.


With so many invoicing apps in the market, selecting the best one has become rather challenging. If you’re exploring invoicing apps for small business, you might want to give InvoiceBerry a spin. 

InvoiceBerry is designed for businesses of all sizes. It is also for freelancers, consultants, contractors, and sole traders. Not only can it generate invoices, but it can also help you manage your expenses and billing. Through InvoiceBerry, users can send estimates and quotes, track expenses, and produce reports to help you evaluate your company’s performance. 

Generating an invoice is easy. Simply drop your customer’s information and invoice items, then InvoiceBerry will create the invoice, which you can save or send via email. You may also convert existing estimates into invoices within seconds. 

This app will also help you grow your customer relationship by allowing you to add customized messages to invoices and thank them once payment is made. This app is not just an invoicing app—it does more than that. It helps you stay on top of your finances. Not just that, you can monitor your business performance through reports.


Your small business needs Bookipi to keep your finances organized. Use Bookipi to generate invoices, estimates, and track expenses. This app makes billing and invoicing fast and easy, so you can focus more on achieving your dreams and doing what you love. 

When you use Bookipi, you don’t have to worry about designing and formatting invoices on word processing software. All you need to do is enter your client’s information, the goods or services you provided alongside their prices. Bookipi will then generate a well-formatted invoice that you can send via email. 

If you accept credit card payments, you can customize your Bookipi settings to let the app know card payments are accepted. 

After creating an account, all your records will be automatically synchronized with your devices, meaning you can access your account across different devices.


You don’t have to spend an eternity trying to make a beautiful invoice on a word processor. With Kashflow, you can generate a beautifully designed professional invoice with customizable fields. 

Kashflow can produce invoices automatically and notify you through email when they get overdue. This helps you focus on your growth instead of chasing payments. 

This invoicing app for small business is loaded with features that you will love. When you first open the app, it will prompt you to enter your business name, number, and preferred currency. Kashflow saves your data and automatically applies them every time you create a new invoice. 

The app comes with free invoice templates. Build your customer accounts, product list, and memos. Another feature that you will love is the ability to record expenses on each item. 

If you’re a freelancer who works on projects by the hour, you can use Kashflow to record your hours and create an invoice with your billable hours computed.


PayPal has long been a forerunner in the payment industry. Many online businesses and freelancers rely on PayPal to send or receive digital payments. If you don’t know this yet, PayPal has a feature that allows you to create invoices easily. 

And as you would expect, PayPal supports different currencies, making sure you get paid wherever you are. Create a PayPal account, add your bank or card details, and start getting paid. 

PayPal’s built-in invoice maker is fast, reliable, and intuitive. It’s easier to make an invoice if your clients use PayPal. Simply enter your client’s PayPal account, then PayPal will send the invoice for you. 

You can receive the payment to your PayPal account, which you can connect with your bank account. Also, PayPal generates reports, helping you assess your company’s development.

Swift Invoice

Swift Invoice lives up by its name—you can produce invoices swiftly using the app! This invoicing app is ideal for small businesses that do not have enough accounting staff.  

You can create winning invoices with Swift Invoice. There are five templates to choose from; each one looks professional and crisp. And to make the invoices officially yours, you can add your corporate logo. All the labels and text fields are customizable—add information as much or as little as you want!

This app can also generate company reports so that you can check your business’ health. It’s fast, simple, and easy!

Final Takeaway

Invoicing is an essential part of a business. And while it’s not the most exciting part of it, you can use invoicing apps for small business to go around with it. Invoicing apps can help you make invoices without spending too much of your time. It’s efficient, cost-effective, and convenient.